Law School Event Reservation Request (virtual and in-person)

Law School Event Reservation Request Form
(for virtual and in-person meetings and events)

471 W. Palmer St., Rm. 3332, Detroit, MI 48202
Office: (313) 577-6497 Fax: (313) 577-9016
lawevents@wayne.edu

Please click here for the most current Wayne State University health and safety guidelines.

Please do not secure speakers or promote your event until after this reservation has been confirmed by Law Events.

Fields with asterisks (*) are required.

Event Information

Event date *

Event start time *

Event end time *

Name of event *

Organization name *

Contact Information

Contact's name *

Contact's email address *

Contact's phone number (note: required only if you want your number visible on the event calendar posting)

Request

Type of event *

This event will take place *

Virtually

In-person

Please state the rooms requested in the box below. *

All in-person events and meetings must have a Zoom backup plan. Please copy and past the complete Zoom meeting invitation here (for the virtual event or the in-person backup plan). *

Attendance

NOTE: Please review the WSU guidelines for events on campus to determine if you need the approval of the Campus Health Committee.

Please attach your letter of approval from the Campus Health Committee.

Expected number of attendees *

Brief description of event (verbatim if online event calendar posting is requested) *

List special guests, along with titles and organization affiliations *

Food and Beverages

The Law School suggests that food and beverages be individually wrapped.

Do you intend to serve food and beverages *

Yes

If you plan to serve food and beverages, what is your service plan? *

Promotion

Post this to the following event calendars *

Law Student Events calendar

WSU Main Events calendar

I will create the event post (for Law School departments only)

Do not post on calendar

I need assistance in creating marketing materials

Is an RSVP required? *

Yes

Link to outside registration site, if applicable

I am requesting Law Events to create an RSVP form for the event calendar posting. This is the information that must be captured with the reservation

What is the date and time you request that the attendees RSVP by?

For the event-generated RSVP form, who should have access to the registration data?

Is there is a cost to attend? Please specify *

Technology

Platform for virtual session

Do you need technical assistance? *

If yes, please describe your needs *

Please note: If you have requested use of any audio-visual equipment or services, a copy of your confirmed reservation will be forwarded to Law IT. It is your responsibility to follow up with the Law IT Dept. at lawit@wayne.edu.
Platform for virtual and/or hybrid meeting or webinar sessions: You are responsible for staffing your virtual and/or hybrid session. It is suggested you have an assigned moderator and at least 2 co-hosts. Your assigned moderator and/or co-hosts will need to be knowledgeable of managing a virtual meeting / webinar session from start to finish. All in-person panelists and moderators will need to arrive at least 1 hour prior to the event start time to ensure your IT setup is accommodating and any personal laptops being used are compatible with the webinar set up.

Room rental: Wayne Law offices and student organizations

Spencer M. Partrich Auditorium and atrium
o No charge
o Podium with mic, computer and internet (in auditorium)

Damon J. Keith Center for Civil Rights Lecture Hall and Freedom Hall Atrium
o No charge
o Podium with mic, computer and internet (in lecture hall)

Damon J. Keith Center for Civil Rights Freedom Hall Atrium and a large or small DJK conference room
o No charge
o No A/V included

Classrooms, seminar rooms or the Barris Lounge
o No Charge
o No A/V included

Room rental: Wayne State University colleges, school or groups; nonprofit organizations; Wayne Law-sponsored groups

Spencer M. Partrich Auditorium and atrium
o $350 for the first 4 hours
o $50 for each additional hour
o Podium with mic, computer and internet (in auditorium)

Damon J. Keith Center for Civil Rights Lecture Hall and Freedom Hall Atrium
o $300 for the first 4 hours
o $50 for each additional hour
o Podium with mic, computer and internet (in lecture hall)

Damon J. Keith Center for Civil Rights Freedom Hall Atrium and a large or small DJK conference room
o $250 for the first 4 hours
o $50 for each additional hour
o No A/V included

Classrooms, seminar rooms or the Barris Lounge
o $250 for the first 4 hours
o $50 for each additional hour
o No A/V included

Room rental: External groups

Spencer M. Partrich Auditorium and atrium
o $450 for the first hour
o $100/each additional hour
o Podium with mic, computer and internet (in auditorium)

Damon J. Keith Center for Civil Rights Lecture Hall and Freedom Hall Atrium
o $400 for the first hour
o $100/each additional hour
o Podium with mic, computer and internet (in lecture hall)

Damon J. Keith Center for Civil Rights Freedom Hall Atrium and a large or small DJK conference room
o $300 for the first hour
o $100/each additional hour
o No A/V included

Classrooms, seminar rooms or the Barris Lounge
o $250 for the first hour
o $100/each additional hour
o No A/V included

Wayne Law meeting and event terms and conditions

1. All Wayne Law meetings and events must comply with the Wayne State University Special Events guideline, along with policies put forth by the Law School.
2. If an event requires approval from the Campus Health Committee, as specified in the Special Events guideline, approval must be obtained before submitting a reservation request and attached to the Law School Event Reservation Request Form.
3. All Wayne Law meetings and events, whether in-person or virtual, require a reservation to avoid conflicts with existing programs, approved events and class schedules.
4. Reservation requests should be submitted as early as possible, ideally no later than 14 days before the event date. Submissions are processed in the order in which they are received.
5. All in-person meetings and events must have a Zoom backup plan, and the Zoom link must be provided when making an in-person request.
6. Requests for virtual meetings and events must include the Zoom link.
7. Reservations are confirmed when a confirmation email is sent from Law Events, usually within two business days after requests are submitted.
8. Available timeslots for virtual and in-person events are limited.
9. Reservations are not available during final examination periods.
10. Questions and advanced inquiries can be sent to lawevents@wayne.edu.

For more information and to access the event form, visit the Law School's events and reservations page.

Meeting and event organizer's responsibilities

1. All Wayne Law meetings and events must comply with the Wayne State University Special Events guideline, along with policies put forth by the Law School.
2. Each person in attendance of your meeting or event may be required to fill out a campus daily screener or a guest screener for each day of attendance.
3. Face masks are optional in all classrooms and meeting spaces.
4. Eating is not allowed in classrooms or meeting spaces. Eating is allowed outdoors and in common areas.
5. The Law School suggests that all food and beverages provided during events be individually wrapped, though this is not mandatory.
6. Wayne State Dining is the sole provider of food totaling $1,000 or more in Student Center-managed spaces (including snacks). Please read the Wayne State University Food and Beverage Policy for complete information and a list of preferred vendors for food and beverage purchases under $1,000.
7. If you have requested use of any audio-visual equipment or services, it is your responsibility to submit a ticket to C&IT to assure that all of your a/v needs are accommodated.
8. ONLY Law IT can move the podium in the Spencer M. Partrich Auditorium. If you need the podium moved, submit a ticket to C&IT, and Law IT will move it safely with no damage to the electronics system within it. Moving the podium will result in the revocation of future meeting privileges.
9. If the room you reserved is locked, you must sign out a key from the Law Library’s circulation desk during library hours. It is your responsibility to secure all doors at the end of your reservation.
10. Parking passes and special parking arrangements for meetings and events must be arranged through the WSU Parking Office at (313) 577-1979.
11. As the contact person for this meeting or event, you are responsible for the setup and, most importantly, the clean-up of your event. Failure to do so may result in the revocation of future meeting privileges.

I agree to these terms, conditions and responsibilities. *

Yes

Signature *

Date *

Please save this form as a PDF or print it out for your future reference.